Report Examples
Reporting is an essential part of the management of HR information. Running system reports helps with the management and auditing of information. Reports can be used to help with day-today HR management and to manage processes (activities and deadlines). Reports can also be used to analyse the data recorded in a system and can be used as the basis of periodic HR management reporting.
The People Inc. system includes around 200 report templates. A further 300 report templates can be downloaded from the on-line resources area. This page provides some examples of reports that can be generated using the People Inc. system.
Absence Reporting
In the UK, around 100 million working days are lost to sickness each year (ONS 2017). The average cost of this absence is around £600 per year per employee. Put another way, each year, sickness absence is likely to costs an organisation with 175 employees more that £100000.
Monitoring and analysing absence will help to ensure that absence trends are identified quickly. Analysis of absence data can help to identify when the frequency of sickness absence is much higher than expected. It will also provide an indication of the level of disruption caused by absence, and help ensure that the correct processes are adhered to.
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In addition to the examples shown above, a comprehensive suite of absence report templates are available as part of the People Inc. system.
Appraisal Reports
Appraisals are a powerful tool that can help in a number of ways. They help employees to understand their role and objectives; they can be used to review employee performance (and this information can be used during salary reviews), they provide an opportunity to discuss the employee’s career aspirations, and they provide an opportunity to identify any training needs.
The People Inc. appraisal reports help to schedule and manage appraisals, and can also be used to analyse the information recorded during the appraisal process.
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In addition to the examples shown above, a comprehensive suite of appraisal report templates are available as part of the People Inc. system.
Employee Reports
The majority of People Inc. reports will contain employee information of some kind. Where reports do not fall into a specific category, we add them as an 'employee' report. Some examples are given below.
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In addition to the examples shown above, a comprehensive suite of employee report templates are available as part of the People Inc. system.
Equal Opportunities
There are well-proven benefits in ensuring that there is diversity within an organisation’s workforce. As well as helping to attract the very best talent, understanding and building on the views and the culture of employees from a wide variety of backgrounds will enable an organisation to adapt and thrive.
Monitoring diversity is an essential part of implementing a successful equal opportunities strategy; it helps to highlight workplace inequality, and can lead to a better understanding of the underlying causes of discrimination.
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In addition to the examples shown above, a comprehensive suite of equality report templates are available as part of the People Inc. system.
Establishment
Establishment reporting relates to the organisation itself. This includes reporting on staff headcount and turnover, the structure of the organisation, and other related areas. Reporting of this kind helps with planning activities and can be used to identify trends.
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In addition to the examples shown above, a comprehensive suite of establishment report templates are available as part of the People Inc. system.
Pay and Benefits
The management of pay and benefits is one of the core areas within the People Inc. system. Comprehensive details of pay and benefits (including salary, pension, and company cars) can be recorded within the system. The reporting feature enables users to review pay and benefit information. This can be done as part of a process (for example the pay review process), or to provide financial information to management.
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In addition to the examples shown above, a comprehensive suite of pay and benefits report templates are available as part of the People Inc. system.
Recruitment
An entire area of the People Inc. system is dedicated to the recruitment and selection of new employees. Reporting is one of the tools that can be used to help manage this process.
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In addition to the examples shown above, a comprehensive suite of recruitment management report templates are available as part of the People Inc. system.
Training Management
Providing training is a key element in the development of staff. This ensures that staff are able to work efficiently, effectively, and safely. In addition, running the correct training ensures that an organisation complies with standards and legislation. People Inc. provides a wealth of functionality to help manage training records.
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In addition to the examples shown above, a comprehensive suite of training management report templates are available as part of the People Inc. system.
HR Policy sign-off reports
The HR Policy add-on enable employees to indicate that they have read and understood a list of HR policies. This is achieved using their ESS login. The information is then available within People Inc. and can be monitored using reports.
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Competency Management reports
The Competency add-on is available with the version 4 update and it enables you to add and record competencies and their requirements within the system. The information is then available within People Inc. and can be monitored using reports.
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Time & Attendance reports
The People Inc. time module is used to manage staff shift-patterns, collect real-time attendance information (via a range of software and hardware clocks), manage exceptions, and extract information for payroll processing. This attendance information is can also be analysed using reports.
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In addition to the examples shown above, a full range of reports designed to help manage Competency are available as downloads from the Resources area of this website.
