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Employee Remuneration and Benefits

Employee Remuneration and Benefits

Contact Us: 01908 265111

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Incremental Leave Calculator

Incremental Leave

From our Product FAQs


Employees can be awarded additional amounts of leave based on the number of years’ service they have completed. This calculator shows how this can be calculated.

It is typical for an organisation to award leave entitlement based on a fixed leave year. Additional leave increments are then calculated at the start of the year based on the employee’s length of service at that time. An alternative method is to pro rata the incremental leave within the leave year based on their anniversary date.

If the increment is awarded on the anniversary of their joining date, it will likely be a fractional amount of a day. This reflects the proportional amount of the increment based on the amount of the leave year remaining. The full increment is then awarded at the start of the next leave year.

In some cases, an organisation chooses to award the additional leave as a complete amount in the leave year that an employees anniversary occurs. This can be achieved in the calculator below by reducing the required years of service. An alternative is to award the whole day on the anniversary date. In most human resource management systems this can be done through a manual adjustment to the employee’s allowance. A side effect of this strategy is that the employee may not book use this portion of their entitlement at the start of the leave year.

Incremental leave and leave entitlement can be awarded based on an employee’s full-time equivalence (FTE). As the award may be fractional it may be necessary to manage such increments manually in order that the award is sufficient to meet minimum absence booking length.

All leave allowance must be reconciled when an employee leaves and this includes reconciliation of the employee’s length of service on their leaving date.


Incremental Leave Calculator

Max Years of Service Entitlement Amount Action

Awarded Until Next Band





  • Absence Year Start: The start date of the absence years which include the employee.

  • Years Service Start: The number of whole years service completed at the start of the absence year.

  • Years Service End: The number of whole years service completed at the end of the absence year.

  • Band Years: The years of service band the employee would fall into at the start of the absence year.

  • Entitlement: The employees entitlement ignoring their FTE.

  • Pro Rata FTE: The employees entitlement factored by their FTE.

  • Increment on Anniversary: The entitlement awarded of the increment were awarded on the employees anniversary date (part way through an absence year) ignoring FTE.

  • Pro Rata FTE Increment and Entitlement: The entitlement awarded of the increment were awarded on the employees anniversary date (part way through an absence year) factoring in FTE.

  • 2dp / next .5: Values are rounded to two decimal places (2dp) or the next half. The rounding may be based on a higher level of precision than is displayed.



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