Employee Access to Attendance Records

29th June 2022

Employees will regularly have queries relating to the hours they have worked (or the wages they have been paid). Administration staff often need a significant amount of time to deal with these queries.

The Employee Self-Service (ESS) Pay Period Overview feature is designed to make attendance information available to staff on-demand via their PC or mobile phone (freeing-up time for staff in HR or Finance). It is one of a set of tools designed to make attendance information available to staff. This includes details of their shifts pattern, a summary of the hours (and overtime) they have worked, and even electronic pay slips.

Recording Hours Worked

All organisations need to manage the hours employees work, but where staff are hourly paid and work a variety of shifts, managing shift-patterns and recording employee attendance is a fundamental part of the payroll process.

A variety of different people within an organisation will contribute to attendance records. For example, line-managers may provide information about changes to the shift pattern and might approve overtime. HR or Payroll staff will extract the hours worked and process them each week (or each month).

Access to Attendance Records

There are several ways that staff can use the People Inc. Employee Self-Service module to view (and check) information relating to the hours they work.

• Employees can see their own shift-pattern plus details of hours they have worked using the ESS Scheduler (this tool provides daily entries for these records).
• They can see a summary of their attendance records (including overtime records) for each pay period. This should match the wages paid to them.
• It s also possible to provide employees with access to their payslips via the People Inc. ESS.

While line-managers usually have access to the staff roster and to detailed attendance records (for their team) via the People Inc. time module, the ame information can now be made available via the ESS. For managers, an overview of the shift patterns (roster), the hours worked each day, and the pay-period overview is provided per group/department. This is useful if they are away from their PC and need access to the information quickly.

More Information

For more information about the ESS Pay Period Overview feature, join one of our webinars (see below), click on the 'Learn More' button at the bottom of this page, or call the People Inc. team on 01908 265111.

Webinars

If you would like to learn more about the ESS Pay Period Overview feature, please join one of our free webinars:

• Wednesday 15th June 2022 at 11am
• Wednesday 15th June 2022 at 2pm
• Thursday 16th June 2022 at 11am
• Thursday 16th June 2022 at 2pm

To book a place on a Webinars, click on the Webinar button (below), or call the People Inc. team on 01908 265111.

Learn More

More information about Pay Period Overview

 

Learn More

Webinar

Click here to join a webinar.

 

Webinar

Can we help?

If you have not found the information you are looking for (information about the distribution of attendance and payroll information, or a related topic), please contact us on 01908 265111, or click the button below to request a call-back.