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Distribute, Track & Manage Policy Documents

Distribute, Track & Manage Policy Documents

Contact Us: 01908 265111

15th October 2019


The HR Policy add-on is designed to enable users to publish details of HR policies so that employees can indicate that they have read and understood them. Employees access the list of HR policies via their ESS login. They can work through the list, reading each document and acknowledging that they have done so (and this information is recorded within People Inc.).

HR policy documents for staff to sign off

The feature can be set up so that it publishes different sets of documents to employees working in different roles. When an employee is assigned to a role (job), or a new policy document is added to the system, if an employee needs to read the document they are automatically notified by e-mail.

When a new version of a document is issued, this replaces the existing copy. Once again, employees are notified by e-mail when this happens, and need to log in to the ESS, read the document and acknowledge that they have done so. If they do not do this, the system will send reminder e-mails.

HR users can report on the record this generates, for example, listing those who have yet to acknowledge that they have read a document.

More Information

For more information about the HR Policy sign-off feature join one of our webinars (see below), click on the 'Learn More' button at the bottom of this page, or call the People Inc. team on 01908 265111.


If you would like to learn more about the HR Policy sign-off feature, please join one of our free webinars:

  • Wednesday 7th January 2020 at 11am
  • Wednesday 7th January 2020 at 2pm - fully subscribed
  • Thursday 8th January 2020 at 11am - fully subscribed
  • Thursday 8th January 2020 at 2pm

Use the link below to book a place on a Webinar, or call People Inc. on 01908 265111.

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More information about HR Policy sign-off


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Click here to join a webinar.





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