Calculators & Tools

On this page we have provided over 30 HR tools and calculators to help with day-to-day tasks. These include simple calculators to shows a ratio, helpful absence calculations such as Bradford Factor and common HR tools such as organisation charting. Where appropriate we have included the formulas used, allowing them to be used in a spreadsheet.

Absence Rate

Absence rate allows for monitoring absence within a period

Average Headcount

Over period of time starters and leavers distort headcount values. The average headcount in a period is a necessary figure in other period based calculations.

Average Tenure

Employee tenure is a useful measure of staff retention and experience levels.

Average Working Hours

Calculates the average number of hours worked over a period of weeks.

Benefit-Cost Ratio

Calculating the benefit to cost ratio allows an organisation to understand if an investment into a project will yield a suitable return.

Benefit Utilisation

Monitoring the take up of benefits amongst eligible employees helps monitor the value for money offered by service providers.

Benefit Cost per Employee

This metric is useful when monitoring benefits or in establishing the feasibility of a proposed benefit.

Bradford Factor

Monitoring Bradford Factor helps to identify patterns of disruptive absence allowing for early intervention and management.

Break Even Point

Establishes the point at which the cost and revenue of a project or process reach a balance.

Cost per Hire

This calculator can be used to help establish the cost of new hires when analysing a recruitment process.

Daily Working Hours

Totals the hours worked between two times and is also able to subtract breaks.

FTE Calculator

The full time equivalence (FTE) of employees is important input for multiple HR formula and processes.

FTE Headcount Calculator

FTE headcount normalises available working hours against full time hours in a period.

HR Expense to Revenue

Establishes the cost of HR management against an organisation's revenue.

HR to Employee Ratio

A useful metric to help analyse the efficiency of a human resource departments levels of efficiency.

Incremental Leave Calculator

Leave that increases with length of service is a common employee benefit, this tool helps calculate future entitlements against a selection of calculation methods.

Leave Calculator

Time lost for an employee will depend on their work pattern, contractual hours and company full time hours, this calculator helps monitor leave dates.

Leave Entitlement

Paid leave entitlements are made up of a statutory and in some cases an additional entitlement to time away from work.

Leave Year Percent

A new starters date of join will rarely coincide with the start of a leave year, this calculator can help establish where in the year someone started.

Length of Service

Calculate an employee’s length of service between two dates.

Management Gender Ratio

An important metric for monitoring diversity and inclusion this tool calculates the ratio of genders in senior positions.

Maternity Leave & SMP Calculator

Calculates key dates for maternity leave and smp.

Monthly Timesheet

Generate a monthly timesheet with configurable columns and overtime calculations.

New Starter Turnover Rate

A well designed on boarding process helps retain new starters, this tool can help understand the effective of the process.

Occupancy Rate

Monitoring staff turnover and the efficiency of recruitment process can be complex, this calculator provides one metric that may be use.

Organisation Charts

Visualising the structure of an organisation can be useful when providing explanations or planning and delivering change.

Overtime Percentage

Comparing the amount of overtime against the amount of standard salary is useful in general account and also within a recruitment management process.

Pay Equality

Pay equity between male and female staff is an important measurement when understanding and monitoring bias within an organisation.

Recruitment Source Yield

With various candidate sourcing options available it is important to monitor their efficiency, this calculator helps evaluate applicant sources.

Return on Investment (ROI)

Evaluating projects and potential projects can a complex process, ROI is a standard measure intended to normalise investment and return amounts.

Revenue per Employee

Understanding the importance of each individual within an organisation helps to understand the levels of efficiency that are being achieved.

Revenue per Hour

Monitoring revenue generated per hour allows for comparisons to be made both internally and externally helping to understand the levels of performance and improvement.

Salary Calculator

Factoring salary for part time staff whilst maintaining parity means understanding how to equate them against fill time counterpart, this tool uses FTE to perform the calculation.

Timesheet Calculator

Capturing the time worked over a period with flexible or unpredictable contractual hours can be difficult, this tool helps total time worked over a period.

Time to Fill Average

Managing staff turnover is a standard HR task and understanding the efficiency of the processes behind this have an important role to play in cost management.

Time to Hire

The gap between the start of the recruitment process, the offer and its acceptance are important metrics to monitor, this tool helps manage the calculations.

Total Remuneration

An employee's complete benefit package is an important consideration to understanding value and in monitoring retention and recruitment processes.

Training Matrix Generator

This tool creates a training matrix which can be downloaded and edited in Excel.

Turnover Cost

Managing the costs caused by staff turnover is an important function of human resource management, this tool helps collect and total the necessary inputs.

Turnover Rate

Monitoring turnover levels is an essential part of cost management for an HR team, this calculator can be used in conjunction with the average head count calculator to provide the turnover rate.